Editing and Proofreading

There’s a great deal of confusion about what an editor does and how that differs from the job of a proofreader. Many people blur the roles of proofreaders and copy editors these days, and that’s OK, although the roles are still usually kept separate within the publishing industry.

Put simply, the difference between the roles is:

  • The proofreader corrects.
  • The copy editor revises and corrects.

So, the proofreader only changes things that are wrong. Proofreaders know when things are wrong because they can prove it by using a ruling from the given style guides, dictionary, or grammar book. We use the Guardian Style Guide, the Collins English Dictionary and the Big Blue Book of Grammar and Punctuation unless instructed otherwise.

A copy editor, on the other hand, may restructure a text, alter formatting, provide suggestions to completely rewrite a section, make stylistic changes and suggest improvements to develop the text’s voice. A copy editor also proofreads.

This means that proofreaders only correct grammar according to the rules, and only if something can’t be understood the way the author meant it. So, proofreaders leave the author’s writing style alone.

So what services do we offer?

We offer two levels of editing:

  • Proofreading
  • Copy editing


Proofreading is sometimes called light editing. It is usually done whenever any changes have been made to the manuscript and once more before publication, to give it the final polish.

This editing process is also called verification editing, and its main purpose is to make sure that the manuscript is ready for publishing.

Proofreading considers correcting errors in matters such as:

  • Spelling.
  • Grammar.
  • Punctuation.
  • Capitalised words.
  • Tables.
  • Lists.

We use the UK’s Guardian Style Guide and Collins dictionary, to ensure that words are spelt correctly and are formatted correctly. For example, should the word have a capital?

We ensure that:

  • The punctuation and grammar are good enough for the meaning to be easily understood.
  • Headings and subheadings, captions, list numbers and numbered headings have been set up with the correct font style (eg, bold, italic, etc).
  • Numbers in lists are consecutive and bullet lists are indented correctly, and use the right bullet points, according to the style guide.

Copy Editing

The main purpose of copy editing is to make sure the manuscript is written with a single voice for a single audience for a single purpose, as well as being correct, consistent and accurate.

The Chartered Institute of Editing and Proofreading (CIEP) define copy editing as taking the raw material (the ‘copy’: anything from a novel to a web page) and making it ready for publication as a book, article, website, broadcast, menu, flyer, game or even a tee-shirt. This level of editing is also sometimes known as line editing and considers everything listed under proofreading, plus checking the following:

  • Times.
  • Dates.
  • Names.
  • Figures.
  • Calculations.
  • URLs.
  • Abbreviations.
  • Acronyms.
  • Use of gender pronouns.

Writing style is also a consideration when carrying out a copy edit:

  • It must be written for the reader.
  • It must be written for the purpose.
  • It must be clear, concise and logical.
  • Word usage must be appropriate.

The consistency of the manuscript is also checked:

  • Headers.
  • Subheaders.
  • Titles.

Price and Payment:

We use the UK’s industry-wide hourly rate for our Editing Services which can be found on the Chartered Institute of Editing and Proofreading (CIEP).

We’ll need to know how much editing your manuscript needs to gauge how many hours work can be expected before a price can be agreed upon. We do this by requesting a sample of 1000 words from the final chapter of your manuscript, which we will then edit for free. Once done, we can discuss the details: our availability, duration required, service required and price. When the details have been mutually confirmed and agreed upon, we will request a copy of your manuscript in the agreed format.

Our current hourly rates are:

Editing ServiceHourly Rate
Copy Editing£29.60
Our Current Hourly Rates

Please contact us to request a personalised quotation.


We work to strict ethical standards. Your work belongs to you; we’ll never share your work with anyone and all emails containing your manuscript and the manuscript itself will be deleted four weeks after the end of the project.

Under no circumstances will we redistribute, copy, share or make public any material you present to us or our comments and reports.

Genres Not Accepted:

We do not accept non-fiction or manuscripts for academia for our proofreading or editing services.

If you have any questions, you can contact us and write your query in the message section.

We look forward to working with you!

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